UEAAI Data Privacy Policy

Who we are

University of the East Alumni Association Inc. (UEAAI). Our website address is: https://uealumni.org.

Data Privacy

University of the East Alumni Association Inc. (UEAAI) respects your right to privacy and is committed to protect the confidentiality  of your personal information. UEAAI is bound to comply with Republic Act 10173 or otherwise known as Data Privacy Act of 2012, its implementing Rules and Regulations and relevant issuances of the National Privacy Commission.

UEAAI collects, processes and stores personal data of all registering and participating alumni and guests for its homecoming/reunion events when they enter in this website, provided that they have given their express consent.

  1. Collection of Personal Data
    The Google Form shall be edited in such a way that it initially qualifies the registrants as an alumnus or a guest. Accordingly, appropriate data shall be collected. The current form is organized in a way that Name, Degree, Year Graduated.. etc are collected before asking the type of attendee. Guests who are not alumni shall only provide Name, Email Address and Work Affiliation (Optional).
    • UEAAI collects the following information through an online register form:
      • Alumni
        1. First name
        2. Last name
        3. Email address
        4. Mobile number/s
        5. Batch year
        6. College
        7. Course
        8. Work Affiliation (Optional)
      • Guests
        1. First name
        2. Last name
        3. Email Address
        4. Work Affiliation (Optional)
    • Proof of payment which contains personal information is also collected in this website.
    • The homecoming/reunion event shall be recorded. Thus, picture, audio, video, and chat conversations of the participants will be recorded. These may be used as materials for future homecoming/reunion events published/posted in various media.
  2. Use and Processing of Personal Data
    UEAAI shall use and process the personal data collected for the purpose of managing the homecoming/reunion events. All the information UEAAI collects shall form part of its database which shall be used for statistical and reportorial purposes.
  3. Sharing of Personal Data
    UEAAI may share personal data of registrants between and among its partners or affiliated organizations for, who need access to such information to carry out work. If and when it becomes necessary, a data sharing agreement shall cover any sharing of data only between them and UEAAI. The latter may also share information in accordance with any order from any relevant government agency as provided by law.
  4. Storage and Protection of Personal Data
    UEAAI shall protect the personal data it has collected and processed by limiting access to personnel who shall have a legitimate interest in them. Similarly, passwords shall be setup for the files to add another layer of protection.
  5. Use of Cookies
    Visiting this website shall encounter the use of Cookie (Cookies are small files that a site or its service provider transfers to their computer’s hard drive through their Web browser (if they allow) that enables the site’s or service provider’s systems to recognize their browser and capture and remember certain information.) This website also uses cookies whether such may make this website experience more efficiently or either way, may not function properly. They have the options to warn their computer each time cookie is being sent or just turn off it through their browser settings.
  6. Rights under the Data Privacy Act
    Data subjects have the following rights under the Data Privacy Act:
    • The right to be informed of the collection and processing of personal data, the purpose for which they will be processed, among others. Hence, are required to read this privacy policy before giving consent to the collection and processing of personal data.
    • They have the right to object to the processing of your personal data. They will be given an option or opportunity to withhold their consent to the processing of their personal data whenever UEAAI communicates and have the right to have reasonable access to their personal data
    • They have the right to rectify or correct any inaccuracy or error, and to suspend, withdraw or order the blocking, removal or destruction of their personal data in accordance with the requirements of the Data Privacy Act.
    • They have the right to obtain a copy of their in an electronic or any structured format by informing UEAAI.
    • They have the right to be indemnified if they incur damages due to inaccurate, incomplete, false, unlawfully obtained or unauthorized use of their personal data.

Other Details

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.

This Privacy Policy may change from time to time and should there be any significant change in the collection, use, and protection of their personal data, UEAAI will notice the through this website and/or email.